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Journal Hosting Service

Submitting Content to Your Journal

There are two main routes to upload content to your OJS journal:

  1. Use the complete journal editorial workflows to manage submissions, peer-review processes, communication with your editorial team and final publication. 

  2. Upload 'ready-to-publish' peer-reviewed articles either as a journal, occasional publication or series using the Quick Submit Workflow. 

Deciding On Article File Types

Consider making your journal articles available in multiple formats so readers can choose the format that works best for them, e.g: 

  • HTML files: provide flexibility, enable linking, inclusion of multimedia and viewing on mobile devices
  • ePub Files: this is an ideal format to enable viewing across multiple e-readers 
  • PDF files: for easy printing.

Using the QuickSubmit Plugin

Use the QuickSubmit Plugin in OJS 3 if you wish to by-pass the full editorial workflow in OJS and have a set of "ready-to-publish" files (usually PDFs), which you wish to upload to your journal for immediate publication. 

To use this plugin, you will need:

  • to be enrolled as an editor in the OJS journal, allowing you to create the issue for the new files
  • to be enrolled as a journal manager in the OJS journal, allowing you to access the Quick Submit plugin
  • a set of ready-to-publish files (e.g., PDFs)
  • all of the metadata for the files (e.g., author names, titles, abstracts, etc.)

QuickSubmit Plugin: Step-by-step workflow:

  1. Log in as an Editor and create the issue into which the new submissions will be published: Issues -> Future Issues -> Create Issue
  2. Next, select Tools -> Import/Export, and select the QuickSubmit Plugin
  3. Complete the submission form for each item. Remember to select the Published option, when prompted.   Add any contributors (authors), upload the final publication-ready Galley File and select confirm.  
  4. Finally, choose the issue into which you would like the article to appear. The file will now be immediately placed in the assigned issue. If the journal issue has been published, the files will be visible to your readers now. If the issue is not yet published, the files will not be visible.