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DOIs & Your OJS Journal

Workflow & Tasks

There are a number of tasks which must be completed by either Queen's OJS Administrator or the Journal Manager, in order to ensure the timely minting of DOIs for journal articles in OJS.  More information about these specific tasks is outlined on this page.

Step 1: Initial Setup on Your Journal Site

Queen's OJS Administrator: 

In order to activate the DOI plugins on your journal site in the OJS publishing platform, the following set-up tasks will be completed by the Queen’s OJS Administrator:

  1. Ensure that all Journal Setup steps have been accurately completed in your Journal Setup pages, including the following information:
    1. Journal Title
    2. Journal Initials
    3. Journal Abbreviation
    4. Journal ISSN (or electronic ISSN)
    5. Principal Contact (name and email)
    6. Technical Support Contact (name and email)
    7. Publisher (Institution and URL)
  2. Enable and configure both the DOI Public Identifier plugin and the Crossref Export plugin to automatically deposit article DOIs to CrossRef as articles are publishes 
  3. Set the default syntax for the item suffix (see above).  The suffix will be made up of an acronym based on the journal’s title using ASCII characters as well as the journal volume and issue number (if used).

Step 2: Automatically Mint DOIs for New Journal Issues or Articles

Important: *DO NOT schedule your new journal issue or individual articles to recieve new DOIs via CrossRef until you have completed all of the editorial workflows and your issue/article(s) is ready for publication*.

In order to automatically mint DOIs for new issues or articles published in your OJS journal complete the following steps: 

Journal Manager:

  1. Once you have completed all peer-review and editorial workflows in the Submission workflow and scheduled the articles for publication, publish the issue.  Navigate to Issues -> Future Issues -> Edit Issues -> Publish Issue
    1. Note: To transfer the article metadata to CrossRef, in order to return the DOI, you must publish the issue in OJS.  
  2. Next, submit the issue/article(s) metadata to CrossRef:
    1. ‚ÄčNavigate toTools -> Import/ Export -> CrossRef XML Export Plugin
    2. Navigate to the Articles tab
    3. Select the journal issue or individual articles for which you wish to mint DOIs
    4. Check the box Validate XML before the export and registration
    5. Select Submit to register all selected articles.   Note: There may be a short time delay while the metadata is transferred to CrossRef.  The status should then change to 'Submitted'.  The article DOI should now be visible via the article homepage in OJS
  3. Next, add the DOI to the production-ready formatted article file in either of the following formats:
    1. As a full DOI URL: https://doi.org/10.24908/eoe-ese-rse.v18i0.6841 NOT: http://doi.dx.org/10.24908/eoe-ese-rse.v18i0.6841
    2. As a ShortDOI: e.g. http://doi.org/cg56 using the ShortDOI Service
      1. To generate a ShortDOI, enter the long-form DOI into the ShortDOI Service in this form: 10.24908/eoe-ese-rse.v18i0.6841 and select Submit.  Your short DOI will be returned
    3. Finally, save the final Galley file as a PDF and upload it to the journal issue: Issues -> Back Issues -> select the issue -> navigate to each article in the Table of Contents -> Add galley
    4. Notify Queen's OJS Administrator about any changes to the metadata for articles published in your OJS journal, which have already been assigned a DOI, so that the item records in the CrossRef metadata registry can be updated.