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Journal Hosting Service

Editorial Support Resources

This page includes useful information and resources to support journal editorial teams. 

Your Editorial Team

Here are some useful resources for locating freelance editorial support:

Role Resources 
  • Copyeditors

  • Peer Reviewers
  • Illustrators

Copyright and Licensing

There are two primary copyright ownership models journal teams should consider:

  • Author retains copyright
  • Author transfers copyright to the journal/publisher

To choose between the two options, journals need to consider what they want to permit their readers to do with articles. Does the journal want readers to share them, translate them, or post them on their personal websites? Does the journal want authors to have the right to post their article to sites like ResearchGate and Academia.edu? Does the journal want readers to have the option to adapt the articles into other formats (such as an infographic)?  (Adapted from Journal Publishing Guide by University of Toronto Libraries)

Aligned to the ethos of the Library's Journal Hosting Service that supports fair, open and sustainable publishing models that enables the timely dissemination of scholarship at reasonable costs,, Journal Teams are encouraged to allow authors to retain copyright ownership of the works published in the journal. 

Also consider assigning an appropriate Creative Commons License to your journal by integrating this into your Copyright Notice and editorial workflow.  See below.

Navigate to Settings -> Distribution -> Permissions:

 

Copyright Notice: Add your journal’s copyright statement here. It will be visible on the journal website.  

Sample Copyright Notice: 

Authors who publish with this journal agree to the following terms:

Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution  License (CC BY 4.0) that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.

Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

Check the box to require authors to agree to your copyright statement.

Base new article’s copyright year on: Choose whether the copyright date is based on the issue (under a traditional, issue-based publishing model) or on the article (based on a continuous publishing model).

Copyright Holder: Select who holds copyright to the articles published by your journal. The trend in open access publishing is to allow authors to retain copyright of their work.

 

Display your CC license on your Journal Site and Published Articles

Creative Commons licenses specify what readers may do with the journals’ content. There are six license to choose from.  Once you have chosen your Creative Commons License remember to: