Copyright Information for Students

The information on this page is intended for Queen's students, who are preparing and completing theses and dissertations, and addresses the following: 

- The Three Stages of Theses and Dissertations; 

- Stage 1: Conducting Research and Submission for Review 

     - Why Fair Dealing Does Apply (Reproducing, Incorporating, and Distributing Content) 

     - Citing, Referencing, and Credit Lines 

- Stage 2: Depositing in QSpace 

     - Why Fair Dealing Does Not Apply (Openly Republishing Content Online & Applying Creative Commons Licenses) 

     - Selecting a Creative Commons License 

     - Submitting Authorization/Permission Requests 

     - Keeping Responses and Receipts for Your Records 

     - Obtaining Consent from Co-Authors 

     - Citing, Referencing, and Credit Lines 

     - Abstract Page: Displaying Selected Creative Commons License & AI Disclosure Statement 

- Stage 3: Future Publication(s) 

     - Why Fair Dealing Does Not Apply (Commercially Republishing Content) 

     - Obtaining Authorization/Permission from Copyright Owners  

     - Citing, Referencing, and Credit Lines 

     - Publishing Agreements 

 

If you have questions or need assistance with any of the stages or steps mentioned above, please contact the Copyright Advisory Office: qcopy@queensu.ca. 

While the processes of preparing your thesis or dissertation will likely consist of multiple stages or phases, there are essentially three stages that your completed thesis or dissertation will transition through: 

1. Conducting research and submitting your thesis or dissertation for review; 

2. Depositing your completed thesis or dissertation in QSpace, Queen's University's open online repository; and 

3. Commercially publishing your thesis or dissertation, or components of them, in the future as books, book chapters, or journal articles. 

Each of these three stages are distinct and consist of specific sequential steps but, as you'll see in the sections below, there are some overarching themes across the stages (ie Creative Commons licenses, permissions, citing, etc.) which are best considered while you're preparing your thesis or dissertation or nearing completion.

The graphic below provides an overview of the three stages and the sequential steps that are specific to each stage.  

 

If you have any questions or need assistance with any of the stages or steps mentioned above, please contact the Copyright Advisory Office: qcopy@queensu.ca. 

Why Fair Dealing Does Apply (Reproducing, Incorporating, and Distributing Content)

Fair dealing is an exception in the Copyright Act that permits the use of copyright-protected materials and works, for specific purposes, without authorization or permission from the author or copyright owner. Sections 29, 29.1, and 29.2 of the Copyright Act state that fair dealing for the purpose of research, private study, education, parody or satire, criticism or review, or news reporting does not infringe copyright. Whenever copyright-protected works are used, authors and the works must be acknowledged, by way of credit lines (when appropriate), citations, and references, for academic purposes and in order to respect the moral right of attribution. 

For more information about fair dealing, please see our Overview of the Fair Dealing Exception page. 

Reproducing: When you're conducting research for your thesis or dissertation, you will likely be reproducing short excerpts from copyright-protected works: a chapter from a book, an article from a journal, an image/diagram/figure, map, etc. from a reference work, etc. The reproduction right is one of the economic rights that are conferred upon authors of works and authorization or permission is required in order to exercise the reproduction right on an author's behalf. As mentioned above, fair dealing is an exception in the Copyright Act, it is an exception to requesting authorization or permission from an author in order to reproduce short excerpts from their work if your purpose for doing so is one of the eight purposes that constitute fair dealing. Conducting research is one of those eight purposes as are studying privately, reviewing works, and critiquing works. When you are conducting research for a thesis or dissertation, you are operating within the scope of fair dealing. 

Queen's University's Fair Dealing Requirements (Appendix A of the Copyright Compliance and Administration Policy) define a (a single) 'short excerpt' as follows: 

a. a page range of up to 10% of a copyright-protected material or work; 

b. one chapter from a book; 

c. a single article from a periodical; 

d. an entire artistic work; 

e. an entire newspaper article or page; 

f. an entire single poem or musical score from a copyright-protected material or work containing other poems or musical scores; or 

g. an entire entry from an encyclopedia. 

When collecting works, and short excerpts from works, in order to conduct research for your thesis or dissertation, you will likely encounter this definition of a (a single) 'short excerpt'. For example, if you request scans from works or interlibrary loans through Queen's University Library, library staff here and at universities across Canada will be required to adhere to the same or a similar definition of a (a single) 'short excerpt'. 

Incorporating: As you're preparing your thesis or dissertation for submission for review, and if we look ahead to Stage 2: Depositing in QSpace, more than one passage of text from a work and more that one artistic work (image/diagram/figure/map, etc.) from a work can be incorporated into your thesis or dissertation because you will be obtaining authorization or permission from the author or copyright owner in order to deposit/publish your thesis or dissertation via QSpace (more on this in the section below). Ideally, the version of your thesis or dissertation that is submitted for review will be the same as the version of your thesis or dissertation that is deposited in QSpace. When incorporating multiple artistic works into your thesis or dissertation, it would be best to be selective and incorporate only those that are necessary. It would also be best to work with and source artistic works from authoritative sources, especially when using online sources, as authoritative sources will be able to grant authorization or permission. If authorization or permission cannot be obtained, because the amount is considered excessive by the author or copyright owner or the source is not in a position to grant authorization or permission, the applicable artistic work(s) will need to be removed from the thesis or dissertation that you deposit in QSpace - this will result in the reviewed version of your thesis or dissertation being different from the deposited version or your thesis or dissertation. 

Distributing: When you're submitting your thesis or dissertation for review, you will have incorporated reproduced short excerpts from copyright-protected works within your thesis and dissertation and you will be distributing those reproduced and incorporated short excerpts to your supervising faculty member(s) and the members of your review committee. The distribution right is another of the economic rights that are conferred upon authors of works and authorization or permission is required in order to exercise the distribution right on an author's behalf. Again, as mentioned above, fair dealing is an exception in the Copyright Act, it is an exception to requesting authorization or permission from an author to distribute short excerpts from their work if your purpose for doing so is one of the eight purposes that constitute fair dealing. You will be submitting your thesis or dissertation for the purpose of education because your thesis or dissertation will be evaluated by your supervising faculty member(s) and committee members who will also be providing you with feedback. The review of your thesis or dissertation involved the studying, reviewing, and critiquing of your academic work by your supervising faculty member(s) and committee members. As education, private study, criticism, and review are four of the eight purposes that constitute fair dealing, you are operating within the scope of fair dealing when you submit your thesis or dissertation for review.  

Citing, Referencing, and Credit Lines 

In addition to economic rights, moral rights are also conferred upon authors of works. The moral rights allow authors to protect the integrity of their work (the integrity right), their reputations in association with their work (the association right), and their entitlement to be acknowledged or remain anonymous whenever their work is used (the attribution right). For academic purposes and in order to respect the moral right of attribution, any content that is incorporated into your thesis or dissertation must be accompanied by a citation or credit line (when appropriate) within the text of your thesis or dissertation and the full source information for all sources must be listed among the references at the end of your thesis or dissertation. 

Any reproduced or paraphrased text must be cited and the full source information must be referenced. 

Any incorporated artistic works (images/diagrams/figures/maps, etc.) must be accompanied by a credit line which is essentially a caption that identifies the title of the artistic work, the author (photographer/artist/graphic designer/cartographer, etc.) of the work, and the source from which the artistic work was reproduced. Credit lines for Creative Commons-licensed artistic works should also mention the Creative Commons license that is in effect and a link to the online source of the artistic work should be provided. If we look ahead to Stage 2: Depositing in QSpace, an additional sentence should be added to the credit line indicating that the artistic work has been reproduced with authorization from or by permission of the author or copyright owner. 

Please note that these are general copyright-related guidelines. Specific formats for citations, references, and credit lines will vary based on the style guide that is used within your discipline. 

 

If you have any questions or concerns relating to this stage of theses and dissertations, please contact the Copyright Advisory Office: qcopy@queensu.ca. 

 

Why Fair Dealing Does Not Apply (Openly Republishing Content Online & Applying Creative Commons Licenses) 

When you have finished conducting research and your thesis or dissertation has been reviewed, you will move on to the next stage which involves depositing your thesis or dissertation in QSpace, Queen's University's open online repository. By depositing you thesis or dissertation in QSpace, you are openly publishing your work online and you are thereby openly republishing any works, or excerpts from them, that you have incorporated into your thesis or dissertations, online as well. When a work is openly published or republished online, it can be accessed for use by anyone. You will need to select and apply a Creative Commons license to your thesis or dissertation so as to indicate the extent to which your work can be used by those accessing it. The Creative Commons license that you select and apply will apply to your work within your thesis or dissertation as well as to any works, or excerpts from them, that you incorporate into your thesis or dissertation. 

If we refer back to sections 29, 29.1, and 29.2 of the Copyright Act, we'll recall that fair dealing for the purpose of research, private study, education, parody or satire, criticism or review, or news reporting does not infringe copyright. Stage 1: Conducting Research and Submission for Review was within the scope of fair dealing because copyright-protected works were being used for the purpose of research, private study, education, criticism, or review. By shifting from Stage 1 to Stage 2: Depositing in QSpace, you will be exiting the scope of fair dealing because publication is not one of the eight purposes listed in the Copyright Act. You will need to obtain authorization or permission from copyright owners in order to republish their work, or excerpts from them, under a selected and applied Creative Commons license within your openly published thesis or dissertation online. 

Selecting a Creative Commons License

Ideally, theses and dissertations are published as openly as possible and as closed as necessary. A Creative Commons license is applied by a copyright owner to indicate that a work is protected by copyright but that specific uses of the work (the exercising of economic rights on the copyright owner's behalf) will not require authorization or permission because the those specific uses have been pre-authorized. For more information about economic rights, please see our Overview of Copyright page. 

There are seven Creative Commons licenses that range from least to most restrictive. 

 

The Creative Commons Licenses

CC 0: This is the least restrictive Creative Commons license. The economic rights have been waived so the work can be used without any restrictions although the attribution right should be respected for academic purposes. 

CC BY: The economic rights have been waived so the work can be used for both commercial and non-commercial purposes but respecting the attribution right is required. 

CC BY-SA: The economic rights have been waived so the work can be used for both commercial and non-commercial purposes but respecting the attribution right is require and any new work must be shared alike (must be made available through an applied CC BY-SA license). 

CC BY-ND: The economic rights have been waived so the work can be used for both commercial and non-commercial purposes but respecting the attribution right is required and adaptations and the creation of derivative works are not permitted (the work must be used as is). 

CC BY-NC: The economic rights have been waived so the work can be used for non-commercial purposes only but respecting the attribution right is required. Commercial use of the work will require authorization or permission from the copyright owner. 

CC BY-NC-SA: The economic rights have been waived so the work can be used for non-commercial purposes only but respecting the attribution right is required and any new work must be shared alike (must be made available through an applied CC BY-NC-SA license). Commercial use of the work will require authorization or permission from the copyright owner. 

CC BY-NC-ND: This is the most restrictive Creative Commons license. The economic rights have been waived so the work can be used for non-commercial purposes only but respecting the attribution right is required and adaptations and the creation of derivative works are not permitted (the work must be used as is). Commercial use of the work will require authorization or permission from the copyright owner. 

What to Consider when Selecting a Creative Commons License

When selecting which Creative Commons license to apply to your thesis or dissertation, it is important to consider the following: 

- If you would like to be credited whenever your work is used, it would be best to apply the CC BY license or one of the other five Creative Commons licenses that begin with CC BY. 

- If you have received funding to conduct your research or pursue graduate studies, does your finding agreement require: 

   a) that the funding body be credited? (select one of the six licenses that begin with CC BY); 

   b) that your research output be published as openly as possible? (select CC BY, CC BY-SA, or CC BY-ND); or 

   c) that your research output be published for non-commercial purposes only? (select CC BY-NC, CC BY-NC-SA, or CC BY-NC-ND). 

- If you have incorporated Creative Commons-licensed content within your thesis or dissertation, the license that you apply to your thesis or dissertation will need to align with the Creative Commons licenses that are already in effect or you will need to request authorization or permission from the copyright owner to republish the content under a different Creative Commons license. Authorization or permission from the copyright owner will also be required if you have incorporated any CC BY-ND or CC BY-NC-ND-licensed content into your thesis or dissertation.

- If you would like to retain the exclusive right to commercially publish your thesis or dissertation (ie as a book), or portions of it (ie as articles), it would be best to apply a CC BY-NC-ND license.  

It is important to select a Creative Commons license before requesting authorization or permission from copyright owners to incorporate their works, or excerpts from them, within your thesis or dissertation because your authorization or permission requests should inform copyright owners of the Creative Commons license that you intend to apply when you republish their works, or excerpts from them, within your published thesis or dissertation. 

If you have questions about Creative Commons licenses or need assistance, please contact the Copyright Advisory Office: qcopy@queensu.ca. 

Submitting Authorization/Permission Requests 

What Won't Require Authorization or Permission 

Any works, or excerpts from them, that are within the public domain because the term of copyright protection has lapsed (generally, life of the author + 70 years) can be incorporated within your thesis or dissertation. 

Any works, or excerpts from them, that are licensed under a CC 0, CC BY, CC BY-SA, CC BY-NC, or CC BY-NC-SA license can be incorporated within your thesis or dissertation without authorization or permission from the copyright owners. Please note that incorporating CC BY-SA and CC BY-NC-SA-licensed content within your thesis or dissertation will require that a CC BY-SA or CC BY-NC-SA license be applied to your thesis or dissertation. 

Depending on the applied Creative Commons license, content from Open Access articles may be incorporated into your thesis or dissertation without authorization or permission from the copyright owners. 

It is standard academic practice to reproduce, cite, and reference partial and complete sentences within academic works, including theses and dissertations. Generally, multiple sentences, up to complete paragraphs, will not require authorization or permission from the copyright owners. 

What Will Require Authorization or Permission from Copyright Owners 

Any artistic works (images, diagrams, figures, maps, etc.) from print and online sources will require authorization or permission from the copyright owners. 

Any works, or excerpts from them, that are licensed under a CC BY-ND or CC BY-NC-ND license will require authorization or permission from the copyright owners. 

Content from online sources, including screenshots, will require authorization or permission from the copyright owners because there is a difference between public domain (term of copyright protection has lapsed) and publicly accessible. 

Content from library-licensed resources, subscription-based services, and social media platforms will require authorization or permission from the copyright owners because you will be openly republishing the content online (ie outside of the resource/service/platform and under a Creative Commons license). 

Extended excerpts of text, such as complete poems, multiple paragraphs, complete or nearly complete pages of text, etc. will likely require authorization or permission from the copyright owners - it is best to request authorization or permission and have it be granted than avoid requesting authorization or permission and have to retract extended excerpts of text from your thesis or dissertation. 

How to Request Authorization or Permission from Copyright Owners

When you've identified the copyright-protected works, or excerpts from them, that will require authorization or permission from the copyright owners, you can proceed to locate and contact the copyright owners. 

Publishers 

In many cases, publishers will be the copyright owners of content from books, articles, and library-licensed resources. Most publishers will have 'Rights & Permissions' of 'Licensing' displayed on their websites, either within their menus, under 'Contact Us', or linked at the bottoms of their homepages. 

Some publishers will display statements that permit the reproduction and republication of their content within theses or dissertations as long as specific attribution statements are included in credit lines, footnotes, or endnotes. 

Other publishers will provide forms that can be completed and submitted online - you can mention that your thesis or dissertation will be deposited in QSpace, Queen's University's open online repository, and indicate the Creative Commons license you've selected with in the 'Additional Information section of the form. Please note that it may take up to six weeks to receive responses from publishers. 

Other publishers will simply provide email addresses to which authorization or permission requests can be sent - you can provide a brief description of your thesis or dissertation; identify the work (title, author(s), year of publication) and the content or excerpt (title of content/excerpt and page number(s)) from the work that you would like to reproduce and republish within your thesis or dissertation; mention that your thesis or dissertation will be deposited in QSpace, Queen's University's open online repository; and indicate the Creative Commons license you've selected. Please note that it may take up to six weeks to receive responses from publishers. 

Lastly, some publishers will direct you to the Copyright Clearance Center, an online platform that automates the process of licensing content through the following steps:

1. Click on 'Get Permissions & Content' from the menu across the top of the homepage; 

2. Search by DOI, ISBN, ISSN, Title, or Author(s); 

3. Identify the work and from which you intend to reproduce and republish within your thesis or dissertation and click on 'Request Permission'; 

4. Select 'Publications: including books, journals, theses, or other published products'; 

5. Select I represent a 'Author, student, or other individual' and click 'Next'; 

6. Complete the 'Request Details' page and click 'Next'; 

7. Register for an account and follow the prompts to complete your order.  

Please note that some requests may require the payment of licensing fees which are typically reasonable for theses and dissertations. If applicable, the fees will be displayed in American dollars and can be converted to Canadian dollars prior to submitting payment. 

Upon completing the steps, and submitting payment if necessary, you will receive an email that includes the details of the license agreement - your grant of permission. This document will include any specific attribution statements that must be included in credit lines, footnotes, or endnotes. 

Websites and Social Media Platforms 

For content from publicly accessible websites, it's often best to reach out to the website's administrators through their 'Contact Us' page - you can provide a brief description of your thesis or dissertation; identify the webpage and the content that you would like to reproduce and republish within your thesis or dissertation; mention that your thesis or dissertation will be deposited in QSpace, Queen's University's open online repository; and indicate the Creative Commons license you're selected. Please note that you should allow at least two weeks to receive a response. 

For content from social media platforms, please note that you will need authorization or permission from both the user who posted the content (direct message) and the social media platform (through 'Contact Us' or 'Licensing') if you will be reproducing and republishing any of the social media platform's branding, design details, or features- you can provide a brief description of your thesis or dissertation; identify the post that you would like to reproduce and republish within your thesis or dissertation; mention that your thesis or dissertation will be deposited in QSpace, Queen's University's open online repository; and indicate the Creative Commons license that you've selected. Please note that you should allow at least two weeks to receive a response. 

Miscellaneous 

Depending on the content, the author may be the copyright owner and you may be able to contact them via email, through a professional association or organization, or even through LinkedIn or other social media platforms - you can provide a brief description of your thesis or dissertation; identify the source and the content that you would like to reproduce and republish within your thesis or dissertation; mention that your thesis or dissertation will be deposited in QSpace, Queen's University's open online repository; and indicate the Creative Commons license you've selected. Please note that you should allow at least two weeks to receive a response. 

If Authorization/Permission is Denied by the Copyright Owner 

If a copyright owner has denied your request for authorization or permission, their work, or excerpt from their work, will need to be removed from your thesis or dissertation before you deposit it in QSpace. In place of the work, or excerpt from the work, a statement indicating that "[Title of Work or Excerpt] from [Source] by [Author] has been removed for copyright-related reasons". 

If the Copyright Owner Cannot be Located 

If you have a) identified the copyright owner, b) exercised a reasonable amount of effort to locate and contact them, and c) determined that the copyright owner is unlocatable, you may then consider applying for a license from the Copyright Board of Canada. Any emails that you've sent and received will serve as documentation of your efforts to locate the copyright owner. You can mention that your thesis or dissertation will be deposited in QSpace, Queen's University's open online repository, and indicate the Creative Commons license you've selected with in the 'Additional Information section of the application. The Copyright Board of Canada may take up to 45 days to process a license. There aren't any service fees for the application process or the license itself but the royalties for the use of the work, or excerpt from it, are typically reasonable for theses and dissertations. The Copyright Board of Canada will hold the royalties should the copyright owner become locatable or claim them. 

Keeping Responses and Receipts for Your Records  

Please keep all emails, license agreements, receipts confirming payments, etc. pertaining to your requests for authorization or permission and your grants of authorization or permission for your records. It is recommended that you keep copies in your queensu.ca email account and your personal email account as well as one set of print outs. You will not be required to upload these records when you deposit your thesis or dissertation in QSpace but you will need them for the duration of time that your thesis or dissertation is available within QSpace and in case you decide to commercially publish your thesis or dissertation, or portion(s) of it, in the future. 

If you have any questions about submitting authorization or permission requests or need assistance, please contact the Copyright Advisory Office: qcopy@queensu.ca. 

Obtaining Consent from Co-Authors 

If you have authored papers, articles, or book chapters with other students or colleagues, you will need their consent to publish or republish them within your thesis or dissertation. The economic rights are jointly owned by co-authors so neither you nor a supervising faculty member or editor can give consent to publish or republish on behalf of your co-authors. Regardless of the number of co-authors per article or book chapter, you will need to obtain consent from each of them. It may be most efficient, and also reasonable, to contact your co-authors via email, LinkedIn, or other social media platforms - you can provide a brief description of your thesis or dissertation; identify the paper, article, book chapter, or excerpt from them, that you would like to reproduce and republish within your thesis or dissertation; mention that your thesis or dissertation will be deposited in QSpace, Queen's University's open online repository; and indicate the Creative Commons license that you've selected. Responses from co-authors, emails, or screenshots of exchanges on social media platforms, should be kept for your records. The School of Gradate Studies and Postdoctoral Affairs will require the completion and submission of the Permission from Co-Authors Form. You can either send a copy of the form to each of your co-authors and collect signed and returned copies, or you can list your co-authors in the left hand column and note "consent received via [email or direct message via [social media platform]] on [date]" in the right hand column as you receive consent. The completed Permissions from Co-Authors Form must be submitted to thesis@queensu.ca before your thesis or dissertation is deposited in QSpace. 

Citing, Referencing, and Credit Lines 

For academic purposes, and in order to respect the moral right of attribution, any works, or excerpts from them, that are incorporated into your thesis or dissertation must be accompanied by a citation or credit line (when appropriate) within the text of your thesis or dissertation and the full source information for all source must be listed among the references at the end of your thesis or dissertation. 

Any reproduced or paraphrase text must be cited and the full source information must be referenced. 

Any incorporated artistic works (images, diagrams, figures, maps, etc.) must be accompanied by credit lines which are essentially captions that identify the title of the artistic work, the author (photographer, artist, graphic designer, cartographer, etc.) of the work, and the source from which the artistic work was reproduced. An additional sentence should indicate that the artistic work has been reproduced and republished with authorization or by permission of the author or copyright owner. Any attribution statements provided and required by authors or copyright owners should be visible within credit lines. Credit lines for Creative Commons-licensed artistic works should also mention the Creative Commons license that the artistic work is licensed under and link to the online source of the artistic work. Full source information for any artistic works must be listed among the references at the end of your thesis or dissertation. 

Please note that these are general copyright-related guidelines. Formats for citations, references, and credit lines may vary based on the style guide that is used within your discipline. 

If you have questions about citations, references, or credit lines, or need assistance, please contact the Copyright Advisory Office: qcopy@queensu.ca. 

Abstract Page: Displaying Selected Creative Commons License & AI Disclosure Statement 

Displaying Selected Creative Commons License 

The School of Graduate Studies and Postdoctoral Affairs' General Forms of Theses indicates that an abstract should be provided on page ii of your thesis or dissertation. The abstract should be approximately 350 words in length which should leave enough room on the page to display the icon of your selected Creative Commons license as well as the required statement. 

For example: 

[Display Icon] This work is licensed under a Creative Commons (link to license) Attribution-Non-Commercial 4.0 International license. 

+ Requests for commercial use may be directed to [your name and email address] (if applying an -NC license). 

+ Requests to adapt or create derivative works may be directed to [your name and email address] (if applying an -ND license). 

+ Please note that this license does not apply to [indicate works on page numbers] (if applicable).  

Displaying AI Disclosure Statement 

The abstract page (page ii) of your thesis or dissertation is also an appropriate place to display an AI disclosure statement, if applicable. 

For example: 

Acknowledgement of use of Artificial Intelligence: The ideas and the expression of them within my [thesis/dissertation] are my own. I used [(include link to AI product) Name of AI product, version #], an AI product, to assist with [identify specifically what the AI product contributed to your thesis or dissertation, ie your reason(s) for using the AI product]. [Name of AI product]'s role was limited to [identify what you promoted/instructed/asked the AI product to do] so that I could [identify how your used/enhanced/modified/adapted/edited the AI-generated output].  

 

If you have any questions or concerns relating to this stage of theses and dissertations, or need assistance, please contact the Copyright Advisory Office: qcopy@queensu.ca. 

For assistance when depositing your thesis or dissertation in QSpace, please see Queen's University Library's QSpace User Guide.

Why Fair Dealing Does Not Apply 

Upon completion of Stage 2: Depositing in QSpace, you will have openly published your thesis or dissertation online and openly republished any works, or excerpts from them, that you had incorporated within your thesis or dissertation. Stage 2: Depositing in QSpace was outside of the scope of fair dealing because publication is not one of the eight purposes listed in the Copyright Act that do not infringe copyright. You will arrive ar Stage 3 if you have decided to publish your thesis or dissertation, in whole or in part, as a book or article(s) with a commercial publisher who will offer the book or article(s) for sale to retailers, consumers, libraries, etc. This commercial publishing, and the commercial republication of incorporated works, or excerpts from them, will also be outside of the scope of fair dealing. Authorization or permission from copyright owners will need to be obtained again in order to commercially reproduce and republish their works, or excerpts from them, within your commercially published book or article(s). 

Obtaining Authorization or Permission from Copyright Owners 

The grants of permission that you obtained prior to depositing your thesis or dissertation in QSpace will not extend to the commercial publication of your thesis or dissertation, in whole or in part, as a book or article(s). The publisher you are working with will have a Rights & Permissions or Licensing department which will manage the permission requests to one again reproduce and republish the works, or excerpts from them, within your commercially published book or article(s). They will also keep all records of grants of permission, licenses, receipts, etc. 

Citing, Referencing, and Credit Lines 

The publisher that you are working with will rely on the citations, credit lines, and references within your deposited thesis or dissertation to manage permission requests. The citations and references are unlikely to change during this stage but credit lines will likely be updated to reflect the new grants of permission and licenses, any attribution statements that authors and copyright owners have required, as well as the publisher's formatting requirements. 

Publishing Agreements 

The publisher will require that you sign a publishing agreement whereby you will transfer some of your economic rights (reproduction, distribution, adaptation/translation, communication) to them so that they can produce and distribute print and/or digital copies of your book or article(s) for sale. The moral rights (integrity, association, and attribution) cannot be transferred to a publisher but they can be waived by an author. Academic authors are encouraged to retain their moral rights, especially the moral right of attribution so that they are acknowledged whenever their work is used by others. For more information about economic and moral rights, please see our Overview of Copyright page. 

 

If you have questions about this stage or need assistance, please visit Queen's University Library's Scholarly Publishing page.