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Research Data Management @ Queen's

Relevant Policies

Researchers at Queen’s must be aware of internal and external policies that apply to research data.  

Funding Agencies 

Funding agencies around the world have increasingly recognized the need for RDM policies to ensure research data collected through the use of public funds is responsibly managed and available for reuse by others, where possible. Many public research funders in Canada and in other countries, which support Canadian research, require researchers to provide data management plans (DMPs) and share underlying datasets of published research, as a requirement of funding. 

 

Canadian Tri-Agency Funders 

  • Tri-Agency Research Data Management Policy (2021) 

    • Grant applicants must include a Data Management Plan (DMP) for certain funding applications (phased implementation beginning in spring 2022)

    • Grant recipients will be required to deposit into a digital repository all research data, metadata, and code that directly support research conclusions in in journal publications and pre-prints that arise from agency-supported research (implementation forthcoming in 2026) 

  • Tri-Agency Statement of Principles on Digital Data Management (2016) 

    • Data should be collected and stored using software and formats that ensure secure storage, preservation of, and access to the data beyond the duration of the research project. 

  • Tri-Agency Open Access Policy on Publications (2015) 

    • Data should be collected and stored using software and formats that ensure secure storage, preservation of, and access to the data beyond the duration of the research project. 

  • CIHR only - Recipients of CIHR funding are required to: Deposit bioinformatics, atomic, and molecular coordinate data into the appropriate public database (e.g., gene sequences deposited in GenBank) immediately upon publication of research results. Please refer to the Annex for examples of research outputs and the corresponding publicly accessible repository or database. 

    • Retain original data sets for a minimum of five years after the end of the grant (or longer if other policies apply). This applies to all data, whether published or not. The grant recipient's institution and research ethics board may have additional policies and practices regarding the preservation, retention, and protection of research data that must be respected. 

 

International Funders 

 

Publishers 

Many scholarly publishers now have requirements to include a data availability statement and/or share your data as a condition of publication. Often, data sharing policies can be found in the "Instructions for Authors" or "Author Guidelines." Some journals may provide a list of approved repositories or guidelines for sharing. Feel free to reach out to the RDM team for assistance. 

Examples of publisher policies for data: 

Queen’s University 

Queen’s University has several policies of which researchers should be aware in relation to digital information security and reserach integrity. 

  • Information Technology Index of Policies

    • Outlines the responsibilities of the Queen’s community members for preserving the security and privacy of information that they collect, manage, and use. 

  • Integrity in Research (2009, revised 2018) 

    • Outlines the responsibilities for retaining complete and accurate research records to allow for verification or replication for a minimum of five years from the date of publication or other form of presentation. 

  • Policies and Forms (Vice-Principal Research Portfolio)